Last Updated on Thursday, 28 April 2016 17:48 Written by Web Dude Tuesday, 26 May 2009 22:00
Table of Contents:
Table of Contents Page 1
Article 1: Purpose Statement ……………………………………….pg 2
Article 2: Officers Powers & Responsibilities ……………………..pg 3-4
Article 3: Committees ……………………………………………...pg 4-5
Article 4: Conflict of Interest Policy ……………………………….pg 5-8
Article 5: Regular Meetings ………………………………………..pg 8-9
Article 6: Team Requirements ……………………………………..pg 9-12
Article 7: Codes of Conduct ……………………………………….pg 12-15
Article 8: Amendments …………………………………………....pg 15
Appendix A: Player Contract Page 16-18
Appendix B: Team Contract Page 19
Appendix C: Conflict of Interest Statement Page 20
Appendix D: New Team Request Form Page 21
Appendix E: New Team Check List Page 22
Appendix F: League Rulebook Page 23-28
Article 1: Purpose
- The corporation is incorporated under the Nonprofit Corporation Law of 1988 and is organized exclusively for purposes which are charitable, scientific, literary or educational, without contemplation of pecuniary gain or profit, incidental or otherwise, within the meaning of Section 501(c)(3) of the Internal Revenue Code of 1986 or the corresponding provisions of any future U.S. Internal Revenue Law; such purposes including but not being limited to:
- fostering national and international amateur sports competition by seeking venues and competitors for neutral site competitive/charity sporting events.
- engaging in activities which foster neighborhood unity and lessen neighborhood tensions by bringing together those of different ages and socio-economic backgrounds through amateur sports competition;
- using the values of teamwork and sportsmanship requisite to amateur sports competition to help eliminate prejudice and discrimination by bringing together those of different races and ethnic backgrounds and disciplining them towards the achievement of a common goal.
- other charitable purposes.
- Notwithstanding any other provisions of these articles, this organization shall not carry on any activities not permitted to be carried on by an organization exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code of 1986 or the corresponding provisions of any future U.S. Internal Revenue Law or the Nonprofit Corporation Law of 1988.
- In the event of dissolution, the residual assets of the organization will be turned over to one or more exempt organizations for public purposes as required by Sections 501(c)(3) and 170(C)(2) of the Internal Revenue Code of 1986 or corresponding sections, and the Nonprofit Corporation Law of 1988.
Article 2: Officer Powers & Responsibilities
Article 2 Section 1: Elections
All board officer positions are one year terms and will be elected each year during the league reorganizational meeting in August. Each officer takes office in September.
Article 2 Section 2: President
The President shall be responsible for overall administration of all league matters, and will direct all league meetings, as well as submit the regular meeting agenda to the Secretary no more than a week before the next regular meeting. Also, the President is the Chair of the Executive Committee and has the power to call a meeting of the Executive Committee in person or via phone conference. Finally, the President is in charge of dealing with all new teams and helping them to prepare for their presentations.
Article 2 Section 3: Vice President
The Vice-President will take over the duties of the President when absent. Also, the Vice-President will serve as the Chair of the Constitution and Bylaws Committee. The Vice-President will make sure that all decisions and actions of the league are done according to the league's Constitution and Bylaws. Finally, the Vice-President will be in charge of timing discussions during regular league meetings, and ensuring that these discussions are done according to the Bylaws.
Article 2 Section 4: Treasurer
The Treasurer will keep neat and orderly records of all revenue and debt transactions of the league's account, and will provide a monthly report of transactions that have occurred during the previous month at each meeting for approval. The Treasurer is also the Chair of the Finance Committee. Finally, the Treasurer will provide records for a yearly audit at the end of the season.
Article 2 Section 5: Secretary
The Secretary will be in charge of keeping all records; such as correspondence,
mailings, copies of Regular Meeting minutes, copies of Executive Committee Meeting minutes, copies of all league contracts, and record of any actions taken by the league in the form of punishments, as well as any other league actions against teams or players. The Secretary is also responsible for preparing copies of previous meeting minutes for approval at the regular meetings, as well as handing out meeting agendas prior to the start of the meeting. Finally, the Secretary is in charge of taking accurate minutes at each meeting.
Article 2 Section 6: Historian
The Historian is in charge of the official league website, as well as documenting accounts of all league functions, complete with pictures. The Historian has the task of keeping up-to-date records of league leaders and record holders.
Article 2 Section 7: Conference Directors
Each conference in the GEFA will have a Conference Director. Conference Directors will launch and complete investigations, as well as make initial rulings on any issues that may come up involving teams within their Conference. Directors are in charge of collecting and distributing team rosters the night before the games. Conference Directors will collect and input all stats from games within their conference.
Article 2 Section 8: Removal of Officer
Any Board Member can motion for a vote of no confident of any League Officer at any time. As long as the motion is seconded, a vote will follow. To remove an Officer, there must be a 2/3 majority vote of present teams. In this case, the Officer will be removed immediately.
Article 2 Section 9: Account Access
Bank account access shall be granted to the League President, Vice-President, and Treasurer. Names on account should be added and removed annually or with the resignation or induction of any new President, Vice-President, or Treasurer.
Article 3: Committees
Article 3 Section 1: Executive
The President is the Chair of the Executive Committee, which consists of the league officers. (President, Vice-President, Secretary, Treasurer, Historian, and Conference Directors) The Executive Committee hears appeals of rulings made by Conference Directors and gives the final ruling. The Executive Committee’s findings are the final ruling on all league matters and may bring items out of other committees for vote. Likewise, the committee has the right to rule on any matters which are not yet listed in these bylaws to set new precedents to be added to these bylaws later.
Article 3 Section 2: Bylaws
The Vice-President is the Chair of the Bylaws Committee. The Bylaws Committee oversees the league bylaws, which is responsible for any changes to the bylaws. The Bylaws Committee is in charge of coming up with the yearly ballot for elections, and will oversee the election of officers during the reorganizational meeting in August.
Article 3 Section 3: Finance
The Treasurer is the Chair of the Finance Committee. The Finance Committee will develop a balanced budget or one with a surplus for the league year. The Finance Committee is in charge of bringing All-Star jersey designs & trophy ideas to the full board for a vote. The Finance Committee will conduct the league finance audit of expenses at the end of the league year.
Article 3 Section 4: Rules
The Rules Committee Chair is selected by the Executive Committee out of the members on the Rules Committee following the reorganizational meeting in August. That person will serve as Chair for that league year. The Rules Committee oversees the league rulebook and all changes must come from this committee to be voted on. The Rules Committee will issue interpretations of rules when questions arise. The Rules Committee is in charge of overseeing the league officials.
Article 3 Section 5: Conference
One of the Conference Directors is selected by the Executive Committee to Chair the Conference Committee, while the other Conference Director will be the Vice-Chair. They will serve in those positions for that league year. The Conference Committee is in charge of aligning teams in the league into conferences and divisions. The Conference Committee is responsible for coming up with the regular season schedule, which must be passed by the conclusion of December’s monthly meeting. The Conference Committee must develop the criteria for the selection of the All-Star teams.
Article 4: Conflict of Interest Policy
Article 4 Section 1: Purpose
The purpose of the conflict of interest policy is to protect this tax-exempt organization's (Great Eastern Football Association) interest when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer or director of the Organization or might result in a possible excess benefit transaction. This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest applicable to nonprofit and charitable organizations.
Article 4 Section 2: Definitions
1. Interested Person –
Any director, principal officer, or member of a committee with governing board delegated powers, who has a direct or indirect financial interest, as defined below, is an interested person.
2. Financial Interest –
A person has a financial interest if the person has, directly or indirectly, through business, investment, or family:
a. An ownership or investment interest in any entity with which the Organization has a transaction or arrangement,
b. A compensation arrangement with the Organization or with any entity or individual with which the Organization has a transaction or arrangement, or
c. A potential ownership or investment interest in, or compensation arrangement with, any entity or individual with which the Organization is negotiating a transaction or arrangement.
· Compensation includes direct and indirect remuneration as well as gifts or favors that are not insubstantial.
· A financial interest is not necessarily a conflict of interest. Under Article III, Section 3, Subsection 2, a person who has a financial interest may have a conflict of interest only if the appropriate governing board or committee decides that a conflict of interest exists.
Article 4 Section 3: Procedures
1. Duty to Disclose In connection with any actual or possible conflict of interest, an interested person must disclose the existence of the financial interest and be given the opportunity to disclose all material facts to the directors and members of committees with governing board delegated powers considering the proposed transaction or arrangement.
2. Determining Whether a Conflict of Interest Exists After disclosure of the financial interest and all material facts, and after any discussion with the interested person, he/she shall leave the governing board or committee meeting while the determination of a conflict of interest is discussed and voted upon. The remaining board or committee members shall decide if a conflict of interest exists.
3. Procedures for Addressing the Conflict of Interest
a. An interested person may make a presentation at the governing board or committee meeting, but after the presentation, he/she shall leave the meeting during the discussion of, and the vote on, the transaction or arrangement involving the possible conflict of interest.
b. The chairperson of the governing board or committee shall, if appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed transaction or arrangement.
c. After exercising due diligence, the governing board or committee shall determine whether the Organization can obtain with reasonable efforts a more advantageous transaction or arrangement from a person or entity that would not give rise to a conflict of interest.
d. If a more advantageous transaction or arrangement is not reasonably possible under circumstances not producing a conflict of interest, the governing board or committee shall determine by a majority vote of the disinterested directors whether the transaction or arrangement is in the Organization's best interest, for its own benefit, and whether it is fair and reasonable. In conformity with the above determination it shall make its decision as to whether to enter into the transaction or arrangement.
4. Violations of the Conflicts of Interest Policy
a. If the governing board or committee has reasonable cause to believe a member has failed to disclose actual or possible conflicts of interest, it shall inform the member of the basis for such belief and afford the member an opportunity to explain the alleged failure to disclose.
b. If, after hearing the member's response and after making further investigation as warranted by the circumstances, the governing board or committee determines the member has failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and corrective action.
Article 4 Section 4: Records of Proceedings
The minutes of the governing board and all committees with board delegated powers shall contain:
a. The names of the persons who disclosed or otherwise were found to have a financial interest in connection with an actual or possible conflict of interest, the nature of the financial interest, any action taken to determine whether a conflict of interest was present, and the governing board's or committee's decision as to whether a conflict of interest in fact existed.
b. The names of the persons who were present for discussions and votes relating to the transaction or arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement, and a record of any votes taken in connection with the proceedings.
Article 4 Section 5: Compensation
1. A voting member of the governing board who receives compensation, directly or indirectly, from the Organization for services is precluded from voting on matters pertaining to that member's compensation.
2. A voting member of any committee whose jurisdiction includes compensation matters and who receives compensation, directly or indirectly, from the Organization for services is precluded from voting on matters pertaining to that member's compensation.
3. No voting member of the governing board or any committee whose jurisdiction includes compensation matters and who receives compensation, directly or indirectly, from the Organization, either individually or collectively, is prohibited from providing information to any committee regarding compensation.
Article 4 Section 6: Annual Statements
Each director, principal officer and member of a committee with governing board delegated powers shall annually sign a statement which affirms such person:
a. Has received a copy of the conflicts of interest policy,
b. Has read and understands the policy,
c. Has agreed to comply with the policy, and
d. Understands the Organization is charitable and in order to maintain its federal tax exemption it must engage primarily in activities which accomplish one or more of its tax-exempt purposes.
Article 4 Section 7: Periodic Reviews
To ensure the Organization operates in a manner consistent with charitable purposes and does not engage in activities that could jeopardize its tax-exempt status, periodic reviews shall be conducted. The periodic reviews shall, at a minimum, include the following subjects:
a. Whether compensation arrangements and benefits are reasonable, based on competent survey information and the result of arm's length bargaining.
b. Whether partnerships, joint ventures, and arrangements with management organizations conform to the Organization's written policies, are properly recorded, reflect reasonable investment or payments for goods and services, further charitable purposes and do not result in immurement, impermissible private benefit or in an excess benefit transaction.
Article 5: Regular Meetings
Article 5 Section 1: When
1. The league will hold monthly meetings every SECOND SATURDAY of each month during the offseason.
2. During the regular season, there will be a mid-season meeting to be announced when the schedule is completed for that league year. There will also be a meeting after the conclusion of the regular season, before the start of the playoffs.
3. The August league meeting will be the reorganizational meeting for the league, during which officers and directors will be elected for the following league year.
Article 5 Section 2: Schedule
1. Meetings will be from 3:00pm to 5:30pm
a. 3:00 to 4:00 - Committees will meet and owners will be allowed to look over and discuss things with committee members on topics for which that committee is responsible.
i. During this time, the regular meeting agenda maybe amended to take an
item out of committee for a full board vote.
ii. 3:30 Food will be served
b. 4:00 - The President will call the regular meeting to order, which will follow the meeting's agenda.
c. Regular meetings may not go past 5:30pm, unless a motion is given and majority vote for extended time is passed. Any topics not covered in that time frame will be postponed until the following regular meeting. Any points that are being discussed will be summed up and tabled until the following regular meeting. After the regular meeting, committees may come back together again to work on topics.
Article 5 Section 3: Agenda
The President is in charge of coming up with the regular meeting agenda prior to that month's meeting. The agenda will be distributed to each team a week prior to the meeting. The agenda must contain at least; role call of the board and officers, review of previous meeting notes, treasurers report, and date of the next meeting.
Article 5 Section 4: Voting Process
Any topics being voted on during a regular meeting must be on the agenda and must come out of a committee. Any new business may be brought up and discussed during a meeting, but a vote may not take place until the topic is placed on the agenda for voting the following meeting. There may be an exemption and the board may ask the Executive Committee to give approval for a vote on any item, but the Executive Committee must determine that it is necessary to vote immediately.
When an article comes up for vote, the committee will present the article to the board, as is. There must than be a motion and second to open discussion on the said article. Once this is done, the board will have “only” between 5 and 10 minutes to discuss the article before the vote is taken. The Vice-President is in charge of keeping time during the discussion, while the President is in charge of mediating the discussion. Once the discussion period is over, there must to be a motion and a second in order to vote on the article. At that point, if the majority of the board present votes to pass the article, the article passes. If the majority vote no than the article is sent back to the committee to be discussed and reworked. It than can be voted on again at the next monthly meeting. An article may not be voted on twice during a meeting.
Article 6: Team Requirements
Article 6 Section 1: League Dues
Each team in the league will be required to pay the league dues which will be set at Two Hundred Fifty Dollars ($250.00) per team / per year and must be paid at the December meeting. An additional Two Hundred and Fifty dollars ($250.00) per team / per year is to be paid at the February meeting to cover a portion of the League Raffle. The remaining balance for the League Raffle is due at the March meeting.
Article 6 Section 2: Membership
To be a member of the GEFA each team, must yearly, sign a league contract agreeing to the bylaws and the rules and regulations of the league. The person who signs this contract will be the main representative for that team and this will reserve a seat for that team on the board. During each meeting there must be a team representative to fill that seat, and with it that team gets one vote during voting phases. All teams must have and maintain liability insurance for every season.
Article 6 Section 3: Regular Meeting Attendance
All teams in the league are required to have an Owner, Coach, or Player Representative present at all league meetings to fill their seat on the board. A fine of Twenty-Five Dollars ($25) will be imposed on a team who did not attend a meeting.
Article 6 Section 4: New Teams
Any prospective teams for the upcoming season will follow the protocol listed below;
1. Must fill out a new team request form.
2. Must summit this form to the President of the league who will than add a time on the agenda for the said team to give a presentation at a regular meeting of the board.
3. Each new team must have made their proposals by the December‘s monthly meeting of that league year.
4. To add a new team to the league their needs to be a majority vote of present board members after a presentation.
5. If the new team is not fifteen (15) miles away from an existing team(s), the existing team(s) will than have a veto power when the new team is voted on for entry into the league.
6. If a team is voted down for entry they will be given the reasons.
7. There has been a 24-team expansion cap placed on the league for the 2016 and 2017 seasons. The current 18-team league requires that the issue be tabled until the conclusion of the 2017 season at which time expansion beyond 24 teams will be reopened for discussion.
Article 6 Section 5: Returning Teams
All returning teams will be voted on each year at the reorganization meeting, for a team to be removed their needs to be a 2/3 majority of all board members. Any team that was not allowed to return will be given legitimate reasoning for the leagues decision. The team that was voted out may make a new proposal just like a new team but must include what safeguards and procedures have been put into place to keep this team from being dismissed from the league again. If the team is then denied, the team may no longer submit proposals for that season.
Article 6 Section 6: Games
1. All games will start at 1:00 p.m. on Saturday afternoon. Game times may be changed if approved by both teams and Division Director two weeks before game date.
2. All games must played at fields with portable-toilets or bathroom facilities on site. Any team failing to meet this requirement will be fined $100 by the league.
3. Any team forfeiting a game will be subject to a $300.00 fine. The fine will be paid before the next scheduled game.
b. If the fine is not paid the team will then forfeit the next game and be fined another $300.00.
c. Forfeitures may also be issued for the following reason: Lack of field equipment, roster violations, player/team/coach /spectator misconduct, official’s decision.
Article 6 Section 7: Officials
Officials shall be paid $60.00 per game before the start of the game by the home team.
1. All referees need to meet the following criteria: be PIAA certified or higher and at the very least have attended the leagues officiating clinic before the start of the season.
2. All officials within the league are required by the Great Eastern Football Association to attend its Officiating Clinic before the start of each season.
3. There should be 3 man crews for all games. A game can be played with a minimum of a 2 man crew. If there is less than 2 officials or no officials show then the visiting team can declare the game a forfeit prior to the start of the game.
4. Referees who are related in any way to any of the following may not be officiating in that contest; (player, coaches, owners, have been past players, coaches or owners.
Article 6 Section 8: Uniforms and Protective Equipment
1. A Football Helmet, Football Shoulder Pads, Football Jersey Football Pants, Shoes, and Mouth-Piece are required of all players, without exception. No player will be allowed to participate in a GEFA contest without these items. Thigh, knee, hip, and tail pads are optional.
2. Uniforms shall be uniform, in both color and style. This includes Helmets, Jerseys, and Pants.
3. All teams must have two (2) jerseys, home and away, as the penalty for failure to comply is forfeit. It is mandatory that the away jersey of every team not grandfathered at the Dec 2014 League Meeting be white from the yoke down with the exclusion of side inserts, piping, numbers etc. as to insure that there is never a conflict in distinguishing home and away at any given contest.
4. Player’s last names, or non-offensive, similarly spelled abbreviations, may be displayed on the back of a team uniform jerseys.
5. Pants shall be uniform in color. Thigh, knee, hip, and tail pads are optional.
Any player not conforming to these uniform rules may be excluded from play at the discretion of the officials or opposing team manager; this is a matter to be determined before the initiation of the football game.
Article 6 Section 9: Roster
1. A team’s roster shall not exceed forty (40) players and a player may not participate in any league functions until he is on a roster. For a player to be considered on a team roster than player must be under contract for the said team.
2. Teams must submit all contracts prior to the start of the season.
3. During the season you may add or drop players to your team at will, but for an added player to be eligible to play in a game you must:
a. Notify the Division Director before 6 pm Friday prior to the Saturday’s game.
b. Notify the opposing head coach of the added player.
c. Submit a new game day roster to the Division Director and Opposing Head Coach.
d. Have a signed team contract for the said player.
4. Teams must submit a game day roster to the Division Director before 9pm, the Friday before the game. After week 6 this is not required unless there have been changes made to the team’s roster.
5. To be eligible for post season play, or to be All-Star eligible, a player must have played in at least 5 of the 10 games during the regular season.
6. Any teams that have a player(s) playing that are not under contract or on the roster will be forced to forfeit any games, which the said player(s) played in.
7. A player wanting to go to another team during the season must have the team he is presently on sign the release portion of his Players Contract and have his present team ownership contact their Conference Director and the President of the league with the news of the release.
Article 6 Section 10: Players
Players must be 18 years or older to participate in GEFA play. Any player 16 or 17 years of age must have parents signed permission. No player may receive any monetary payment for playing on a team in the GEFA. Each player shall be responsible for their own insurance coverage.
Article 6 Section 11: Coaches
1. Coaches in the league are not required to be under a team contract, but the league will uphold any team contract a coach signs up to a league year in length.
2. No contract for a player or coach may exceed one league year. The same rules apply for coaches as it does for players. A coach who is under contract may not coach another team until the present team signs a release for that coach.
3. Each team must have a designated Head Coach and notify the officials of this before the start of each game. Teams may only have a total of five (5) coaches on the sideline area during game play.
Article 6 Section 12: Team Changes
Any changes a team wants to make dealing with their team needs to be presented at a regular board meeting. The team needs to have a majority of present teams approval to make the changes.
If an existing team wants to move its field and it is within fifteen (15) miles of another existing
team the existing team will have veto power during voting for the change.
Article 6 Section 13: Ownership Change
For a team to change ownership the previous owner must let the board know in writing or at a board meeting of their intentions. Also the new owner must be approved by the board with a majority vote for the ownership transfer to take place.
Article 6 Section 14: Admission
Teams are required to allow free admission to all games; however, voluntary donations may be collected by the home team at any game.
Article 7: Codes of Conduct
Article 7 Section 1: Expectations
The GEFA requires that all players, coaches, owners, officials, and spectators to follow the sportsmanship rules as set forth by the Constitution and Bylaws of the GEFA. Actions meant to demean opposing players, contestants, teams, spectators, officials and coaches are not in the highest ideals of the GEFA and will not be tolerated. Let all the players, coaches, owners, officials, and spectators in the league reflect mutual respect for each other players, spectators, officials and coaches.
Article 7 Section 2: Players
Players Infractions: Any inappropriate verbal badgering or berating of officials, opposing players, or spectators will not be tolerated.
1. First infraction - the team receives a 15 yard personal foul penalty for unsportsmanlike conduct. The player must come out of the game for one offensive and one defensive series, or two total series. (The Captains and Head Coaches will be warned to control their players) Coaches are responsible for the timing of the cooling down period.
2. Second infraction - the team receive a 15 yard personal foul penalty for unsportsmanlike foul and the player is ejected for the remainder of the game. That player must leave the playing field and all immediate surroundings.
Article 7 Section 3: Coaches
A coach shall be aware that he has a tremendous influence (positive or negative) on his players. Thus, he should understand that his actions and behaviors contribute to the behavior of his players. A coach has the duty to uphold the honor and dignity of the profession in all personal contact with officials, players, spectators and fellow coaches. A coach shall strive to set an example of the highest ethical and moral conduct, shall master the contest rules and shall teach them to his players. A coach shall not seek an advantage by circumvention of the spirit or letter of the rules established by the GEFA. He shall exert his influence to enhance sportsmanship by spectators, players, and his coaching staff both on his own team and other teams and executives in the GEFA. A coach shall respect and support the contest officials and shall not indulge in conduct which would incite players or spectators against officials. Public criticism of officials or players is unethical, and will not be tolerated. Finally, a coach should meet and exchange cordial greetings with the opposing coach, before and after the game, to set the correct tone for the game.
2. Coaches infractions
- Any inappropriate verbal badgering or berating of officials, opposing players or spectators will not be tolerated.
1. 1st infraction 15 yard personal/unsportsmanlike foul.
2. 2nd infraction 15 yard personal/unsportsmanlike foul.
a) The coach will be ejected for the remainder of the game and must leave the playing field and all immediate surroundings.
b) The coach will be fined $100, which must be paid before the
next regular scheduled game or the coach may not coach in that game.
c) A written letter of apology to the league officers, officials and opposing
Article 7 Section 4: Spectators
Team owners and coaches are also responsible for the conduct of the spectators at their games. If a coach or owner cannot control the actions of his spectators, the official may call the game, and award a win via forfeit to the opposing team.
Article 7 Section 5: Officials
1. All officials of the GEFA will exercise a high level of self-discipline, independence and responsibility. The purpose of this code is to establish guidelines for ethical standards of conduct for all GEFA officials.
2. Officials shall work with each other and the GEFA in a constructive and cooperative manner. Officials shall uphold the honor and dignity of the profession in all interaction with players, coaches, colleagues, league officers, league representatives, and the public. Officials shall prepare themselves both physically and mentally, shall dress neatly and appropriately and shall conduct themselves in a manner consistent with the high standards of the profession. Officials shall be punctual and professional in the fulfillment of all obligations. Officials shall master both the rules of the contest and the mechanics necessary to enforce the rules, and shall exercise authority in an impartial, firm, and controlled manner. Officials shall be mindful that their conduct influences the respect that players, coaches, and the public hold for their profession. Officials shall, while enforcing the rules of play, remain aware of inherent risk of injury that competition poses to the player. Where appropriate, they shall inform event management of conditions or situations that appear unreasonably hazardous. Officials shall take reasonable steps to educate themselves in the recognition of emergency conditions that might arise during the course of competition.
3. Official Responsibilities on Disqualifications and Ejections:
- If, in the judgment of the official, any act by a player or coach warrants an ejection or disqualification from a game, the following procedures must be followed by the official:
a. The official must submit an email or phone call to the league President and Conference Director which shall consist of the following item
i) The two teams playing.
ii) Team whom the infraction was on.
iii) The player number and name.
iv) An explanation of the conduct which caused the ejection
b. The President will contact the Conference Director with the above information. The Conference Director will then take the necessary steps as (outlined in the rules and bylaws) to enforce the ruling.
Article 7 Section 6: Fighting
Definition: Any punching, head slapping, intentional kicking and other similar actions or infractions towards another person will result in the following:
1. Player Infraction:
a. Immediate ejection from the game.
b. Ineligible to play in the next scheduled game.
c. $100.00 dollar fine to be paid to the league before said player(s) can become eligible.
2. Coach Infraction
a. Immediate ejection from the game.
b. Immediate relief of coaching duties
c. Ineligible to coach the next schedule game.
d. The incident shall be reviewed by the GEFA Executive Committee which shall then determine the consequences of the coach's violation.
Article 8: Amendments
Article 8 Section 1: Amendments
The league reserves the right to make Amendments to the Constitution and Bylaws (when necessary) with a majority vote of its membership present at a regular meeting.
Appendix A: 2015 Player Contract
Great Eastern Football Association Release of Liability/Players Contract
TEAM NAME HERE
You agree, warrant and covenant as follows:
ACKNOWLEDGMENT OF RISK, RELEASE OF LIABILITY AND AGREEMENT
1) I am applying for admission to the Great Eastern Football Association, referred here in as “GEFA”, and associated activities being fully aware that these activities involve risks. I accept all the risks of participating, even if they are created by the carelessness or negligence of a Released Party or anyone else. "Risks" include physical exertion, and surface conditions. I know there are other risks too. I am aware that it is advisable to consult a physician prior to participating in the clinic.
2) I fully release, discharge and waive any Claims I may have, now or in the future, against the Released Parties, even if Claims are based on the carelessness or negligence of a Released Party or anyone else. ("Claims" as used in this document means all claims, demands, and legal actions, arising out of damage, injury or death of participant while engaging in the GEFA Football games, tryouts, practices, or any of its associated activities, which I or my heirs or personal representative could make. "Released parties" as used in this document means GEFA, coaches, players, assistants, fans, field where activity takes place, City of where the clinic takes place, State of Pennsylvania, all sponsors of the GEFA or GEFA teams, volunteers, assistance or other personnel, and the governing bodies, directors, officers, representatives, agents, employees, medical personnel, and volunteer staff of each of them.)
3) I agree not to sue Released Parties for Claims, even if the Claims arise from the carelessness or negligence of a Released Party or anyone else. I agree to indemnify (protect against loss) and hold harmless each Released Party, from any loss or liability (including any reasonable attorneys fees they may incur) defending any Claim made by me or by anyone making a Claim on my behalf, even if the Claim is alleged to or did result from the carelessness or negligence of a Released Party or anyone else.
4) I grant my permission to the GEFA, the sponsors of the GEFA, and any transferee or licensee of them, to utilize any photographs, motion pictures, videotapes, recordings, and any other references or records of GEFA activities which may depict, record, or refer to me for any purpose, including commercial use by the GEFA, its sponsors, and their licensees.
5) I agree to abide by the bylaws and codes of conduct of the GEFA. I acknowledge that, if I violate any of these prohibitions or other rules, I may be removed from the GEFA and the permission for me to participate in the GEFA activities, may be withdrawn by representatives of the GEFA.
6) I have fully read and understand the statements I have made by signing this document. No warranties or representations have been made to me about the team or activities which are not stated on this form. I understand and intend that this document act as the broadest and most inclusive assumption of risk, waiver, release of liability, agreement not to sue, and indemnity as is permitted by the laws of the State of Pennsylvania. If any portion of it is held to be invalid, I agree that the rest of it shall continue in full force and effect. I agree that this agreement was made in Pennsylvania and that the laws of the State of Pennsylvania shall govern the interpretation and enforcement of this document.
7) I grant GEFA members permission to act on my behalf in case of a medical emergency.
8) I agree to participate for the TEAM NAME HERE for the duration of one GEFA Season.
9) I agree To be responsible for his own insurance, and/or medical coverage so as to cover any/all personal injuries while participating in any of the League's activities. And, the Player (and family [immediate and otherwise]) hereby release League, its agents, volunteers, employees, coaches, directors, investors, managers, sponsors, equipment suppliers and/or vendors, partners and/or any and all other persons, groups, businesses or organizations involved in any manner from any and all responsibility for any damages as a result of any such injuries and/or death as a result of injury while participating in G.E.F.A. team practice, game play, or any/all official practice or game-day, team-related activity including travel to and from games (home and/or away).
10) I agree that the GEFA has the right to cancel, move, or adjust the time to any event that is scheduled.
1. Limitation of Liability; Disclaimer of Warranties.
ACTIVE SHALL NOT BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES, RESULTING FROM (A) THE USE OR THE INABILITY TO USE GEFA OR (B) FOR THE COST OF PROCUREMENT OF SUBSTITUTE GOODS AND SERVICES OR (C) RESULTING FROM ANY GOODS OR SERVICES PURCHASED OR OBTAINED OR TRANSACTIONS ENTERED INTO THROUGH GEFA OR GEFA MEMBERS OR (D) RESULTING FROM UNAUTHORIZED ACCESS TO OR ALTERATION OF YOUR TRANSMISSIONS OR DATA, INCLUDING BUT NOT LIMITED TO, DAMAGES FOR LOSS OF PROFITS, USE, DATA OR OTHER INTANGIBLE, EVEN IF ACTIVE HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. YOU EXPRESSLY AGREE THAT USE OF GEFA IS AT YOUR SOLE RISK. THE GEFA IS PROVIDED ON AN "AS IS" AND "AS AVAILABLE" BASIS. THE GEFA EXPRESSLY DISCLAIM ALL WARRANTIES OF ANY KIND, EXPRESSED OR IMPLIED, INCLUDING WITHOUT LIMITATION ANY WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR NON-INFRINGEMENT.
The GEFA make no warranty that the GEFA sites' services will be uninterrupted, secure, or error free. Neither The GEFA guarantees the accuracy or completeness of any information in, or provided in connection with, GEFA sites. The GEFA are not responsible for any errors or omissions, or for the results obtained from the use of such information. You understand and agree that any material and/or data downloaded or otherwise obtained through the use of the GEFA websites is at your own discretion and risk, and that you will be solely responsible for any damage to your own computer system or loss of data that results from the download of such material and/or data.
You agree to indemnify and hold each of The GEFA, and its officers and employees harmless from any claim or demand, including reasonable attorneys' fees, made by any third party due to or arising out of your use of the GEFA or the violation of any term of this Liability Waiver or GEFA Terms of Service by you.
3.Applicable Law; Consent to Jurisdiction.
The GEFA sites (excluding linked sites) are controlled by The GEFA from their offices within the State of Pennsylvania, United States of America. By completing this event registration, both you and GEFA agree that the statutes and laws of the State of Pennsylvania, without regard to the conflict of laws principles thereof, will apply to all matters relating to this event registration, this Liability Waiver, or other use of The GEFA sites. You agree that exclusive jurisdiction for any dispute with The GEFA resides in the courts of the State of Pennsylvania and you further agree and expressly consent to the exercise of personal jurisdiction in the courts of the State of Pennsylvania in connection with any dispute including any claim involving The GEFA or its affiliates, subsidiaries, employees, contractors, officers, directors, telecommunication providers and content providers.
If any provision of this Liability Waiver shall be unlawful, void, or for any reason unenforceable, then that provision shall be deemed severable from this Liability Waiver and shall not affect the validity and enforceability of any remaining provisions.
5. I am at least 18 years of age or older or have submitted a signed parental waiver.
6. Player shall receive no compensation for his participation in the Team’s or the League's activities.
7. This contract shall become effective on the date of signing (below) and shall terminate on July 31, 2015 unless terminated as set forth below.
8. This contract may be terminated by the Team at any time. The contract is not finalized as terminated until the party Team signs off on it and notifies league offices.
Print Name: _______________________ Sign Name:__________________________ Date:____________
Contact Info: Phone: _______________ Address: ______________________________________________
Witness Signature: ____________________________________ Date: _____________
Team Director Signature: _________________________________ Date: _____________
Witness Signature: _______________________________ Date: _______________
GEFA President: ______________________________ Date: _______________
GEFA Officer: ______________________________ Date: _______________
Appendix B: Team Contract
GEFA Team Contract
____________________________ (Team Name) certifies that I have read the attached Bylaws of the Great Eastern Football Association and understand what I have read and here by agree to comply with all league rules and regulations. All officers, owners, and coaches on my team agree to uphold the Bylaws of the GEFA as written, its principles of self discipline, dignity of the game, and sportsmanship rule as set forth.
I also agree to release, discharge and hold harmless The Great Eastern Football Association, its officers, or any other participant or affiliate of the GEFA from all causes, liabilities, damages, claims, or demands what so ever on account of any monetary losses that I may experience.
Finally, that the Executive Committee is the final say on all matters that have not yet been added to these Bylaws as to not handicap the GEFA when needing to make rulings on matters that were not thought of at the time of making these Bylaws.
Team Owner: _______________________________________ (Print Name)
_____________________________________ Date: ___________
Team Owner Signature
GEFA President: _____________________________________ (Print Name)
_____________________________________ Date: ___________
GEFA President Signature
GEFA Vice-President: _________________________________ (Print Name)
_____________________________________ Date: ___________
GEFA Vice-President Signature
Appendix C: Annual Conflict of Interest Statement
1. Team Name: _____________________________________________________
2. Name: ________________________________ Date: ___________________
Are you a voting board member? Yes No
Are you an officer? Yes No
If you are an Officer, which Officer position do you hold:
4. I affirm the following:
I have received a copy of the GEFA Conflict of Interest Policy. _____ (initial)
I have read and understand the policy. ________ (initial)
I agree to comply with the policy. __________ (initial)
I understand that the GEFA is a non-profit organization and in order to maintain its federal tax exemption it must engage primarily in activities which accomplish one or more of the tax-exempt purposes. ________ (initial)
2. Do you have a financial interest (current or potential), as defined in the Conflict of Interest Policy with the GEFA? Yes No
If yes, please describe it:_______________________________
If yes, has the financial interest been disclosed, as provided in the Conflict of Interest Policy? Yes No
3. In the past, have you had a financial interest, including a compensation arrangement, as defined in the Conflict of Interest Policy with the GEFA? Yes No
If yes, please describe it, including when(approximately):
If yes, has the financial interest been disclosed, as provided in the Conflict of Interest Policy? Yes No
6. Are you an independent director, as defined in the Conflict of Interest Policy? Yes No
a. If you are not independent, why? ________________________________
_______________________________________ Date: _______________
Signature of Board Member
Date of Review by Executive Committee: __________________
Appendix D: New Team Request Form
GEFA New Team Request Form
Name of Team ____________________________________
Potential Owners Names Print: __________________________________
Street Address: ______________________________________
City: _____________________ State: ____ ZIP: ___________
Phone: _______________ Cell/Alt. Phone: ________________
E-Mail: __________________ Alt. E-mail: _________________
Appendix E: New Team Check List
New Team Check List
Team Location: _________________________________________
Team Colors: ___________________________________________
Jersey Supplier: _________________________________________
How are you getting equipment: ___________________________
Home Field Location (Town): ______________________________
Number of Current Potential Players: _______________________
Current Monetary Situation: ______________________________
Date Reviewed by GEFA President: __________________
GEFA President Signature
GEFA Rules and Regulations
Great Eastern Football Association Rule Book Appendix
Property of Great Eastern Football Association
*The following rules and rule changes refer to the NFHS rule book, and its use in the GEFA. Please refer to the NFHS rule book. All rules listed in this appendix will take precedent over NFHS rules. Any rule that is not listed in this appendix shall remain unchanged in the NFHS rule book, and shall be followed in the GEFA.
1.2 - All fields in the GEFA shall be 50 yards in length and 30 yards in width. End zones shall be 10 yards in length.
1.3 - Each team shall begin with 8 players.
2.3e – Hash marks shall be located 5 feet from the center of the field to each side.
2.3f – There are no nine yard marks on GEFA fields.
2.3g – Team boxes shall run between the 15-yard lines.
3.1 – An official size Wilson NFL style football shall be used in all GEFA games.
4.2 – There is no numbering restriction in the GEFA. Any player may wear any number. Eligible receivers will be determined prior to the snap, based on their alignment. The center and the closest player on the line of scrimmage to each side of the center are ineligible receivers. All other players are eligible, regardless of jersey number. In addition, the offensive team must have at least 4 players on the line of scrimmage at the snap.
5.2 – Uniforms shall be uniform in color and style. Player’s last names, or a non-offensive similarly spelled abbreviation, may be displayed on back of jerseys. All teams must have two jerseys, home and away; it is mandatory that the away jersey of every team not grandfathered at the Dec 2014 League Meeting be white from the yoke down with the exclusion of side inserts, piping, numbers etc. as to insure that there is never a conflict in distinguishing home and away at any given contest. Pants and helmets shall also be uniform in color. Thigh, knee, hip, and tail pads are optional. Required protective equipment includes football helmet, football shoulder pads, mouth-piece, football pants, and shoes. Any player not conforming to these uniform rules may be excluded from play at the discretion of the officials or opposing team manager; this is a matter to be determined before the initiation of the football game.
1.1 – The clock running time for all GEFA games shall be 48 minutes, including four 12-minute periods.
1.2 – Mercy rule is defined as a ‘running clock’ used in the event of a 35pt deficit in the second half of a contest. The mercy rule is offered to the trailing team at either the beginning of the second half or at the time at which the leading team scores to gain a 35pnt advantage. The trailing team then has the option to allow the refs to initiate the mercy rule or to reject the running clock; once a decision has been made the matter cannot be reviewed again.
1.1 – For all kickoffs, the free-kick line is the goal line.
2.1 – There is no field goal/try kick in the GEFA. A team may PUNT, as per Rule 6 Section 2, with the following stipulation. Four players MUST be aligned ON the line of scrimmage, as per Rule 7.2.5a. (If the ball is kicked from a formation in which there are not four players on the line of scrimmage, the penalty will be ILLEGAL FORMATION). The defense MUST adhere to the rules for alignment and blitzing that are outlined in Rule 7 of the Appendix (below) on a punt. (If the defense aligns and/or blitzes illegally on a punt, the penalty will be enforced as though the foul occurred on a regular play.)
3.1 – All touchbacks shall result in the ball being placed at the receiving team’s 10-yard line.
2.5a – At the snap, at least 4 offensive players shall be on the line of scrimmage.
2.5b – There is no numbering restriction in the GEFA. Eligible receivers will be determined prior to the snap, based on their alignment. The center and the closest player on the line of scrimmage to each side of the center are ineligible receivers. All other players are eligible, regardless of jersey number.
2.5d – There are specific rules for defensive alignments and blitzing in the GEFA. They are as follows:
i.) The box is a zone designated by imaginary lines perpendicular to the outside shoulder of the G or TE if on the line of scrimmage.
ii.) Any defensive player outside the box AND off the line of scrimmage at the snap of the ball may not rush, unless the quarterback leaves the pocket or the ball is passed, or handed off. Defensive lineman may rush from outside the box, provided that they are lined up on the line of scrimmage, but not aligned any wider than the outside shoulder of the guard/tight end.
iii.) After the “ready for play” by the official, all defensive players must be on their side of the line of scrimmage.
iv.) To be considered a Defensive Lineman, a player must be lined up within the box and on the line of scrimmage before the snap of the ball. He can be in any stance.
v.) Defensive linebackers are players behind their line of scrimmage but within seven yards of the line of scrimmage.
vi.) Defensive lineman may drop into pass coverage.
vii.) Two (2) defensive lineman MUST be on the defensive line, aligned head to head or shoulder to shoulder with the offensive guards (must have a piece of the opponent, and that is determined by aligning the outside shoulder of the offensive guard with the inside shoulder of the defensive end.)
viii.) Defensive linebackers/cornerbacks MAY line up on the line of scrimmage head up.
i.) Defensive linebackers may blitz at any time and such blitzing must occur within the area designated by the offensive box. The defensive player blitzing must be lined up inside the defensive box before the snap of the ball to be eligible to blitz. (Between the two guards and not more than 7 yards deep.)
**Penalty: Blitzing infraction - 5 yards, previous spot
2.7 – Only one player may be in motion at the snap. However, that player may be in motion moving toward the line of scrimmage in the GEFA.
5.2 – A player may intentionally throw incomplete to an area not occupied by an eligible offensive receiver, provided that the passer is outside the tackle box, and the ball is thrown to or past the line of scrimmage.
5.6 – All players, regardless of number, are eligible for a pass except for the following:
i.) The center and the closest player on the line of scrimmage to each side of the center are ineligible receivers.
ii.) Any player (a) who is not one of the three players mentioned in 5.6.i, who is lined up on the line of scrimmage, and is covered by a teammate (b) who is lined up on the line of scrimmage between (a) and the sideline on the same half of the field. If (a) and (b) are separated by the ball, (a) is not considered covered.
1.1 – Point values:
i.) There is no field goal in the GEFA.
ii.) On a successful try, 1 point shall be awarded for running the ball for the conversion. 2 points shall be awarded for passing the ball for the conversion.
iii.) The score for a forfeited game shall be 6-0.
3.2a – A try does NOT end when the defense secures possession, and can be returned for 1 point. In the event of a turnover on a conversion attempt, after which possession then returns to the offense during live play, and the ball is then advanced beyond the offensive team’s scoring goal, the play will still result in 1 point (regardless of whether the original play was a run or pass), as though the conversion had been successful without the turnover. The official ruling will be a “1-point safety”.
3.3 – 1 point shall be awarded for running the ball for the conversion. 2 points shall be awarded for passing the ball for the conversion.
4.1 – There is no field goal in the GEFA.
3.2 – There is no blocking below the waist in the GEFA, regardless of where on the field it may occur.
6.4c – To have 9 or more players participating at the snap or free kick.
4.6 – The basic spot is the 10-yard line for fouls by either team when the opponent of the team in possession at the time of the foul is responsible for forcing the ball across the goal line of the team in possession, and the related run ends in the end zone and is followed by a loose ball, regardless of where the loose ball becomes dead.
The field shall be 50 yards long by 30 yards wide.
The end zones shall be 10 yards in depth.
The area bounded by the sidelines shall be called the field-of-play.
The bounds shall be defined by lines down each sideline.
The field-of-play shall be marked every 5 or 10 yards with lines extending from sideline to sideline.
Hash marks are 12 inches in length and begin 5 feet from the center of the field. The hash marks are placed on both sides of the field every 5 or 10 yards perpendicular to the yard line.
There should be a hash line in the center of the field 2 yards from each goal line for the spot for the extra point attempt.
Yard lines must be clearly marked in at least 5 yard increments. The use of yard line markers (every 5 yards) along the sidelines, as well as orange pylons at all four corners of the end zones is required. There MUST be designation between yard line and end zone markers.
The team area shall be marked off outside the field of play, stretching from 15 yard line to 15 yard line. No one is to be on the sidelines outside of the team box.
*Kickoffs may be returned out of the end zone, as the field size leads to many kickoffs reaching the goal line.
*In the event that a kickoff goes out of bounds beyond the opposing team’s 20-yard line, the receiving team will have two options. The receiving team may elect to take the ball at their own 20-yard line OR have the kicking team re-kick. In the event that a re-kick is chosen AND the re-kick goes out of bounds beyond the opposing team’s 20-yard line, the ball will be then placed at the 25-yard line to begin the offensive team’s possession. There will be no second re-kick for any given kickoff out of bounds.
Summary of Penalties
All fouls will be penalized as written in the NFHS rule book, with the exception of the following:
***DEFENSIVE pass interference, which is a spot foul.
***Any foul for illegal blitzing or an illegal defensive alignment shall be penalized 5 yards.
***A neutral zone infraction, during which the defensive player does NOT contact an offensive player, will be treated as a “free play”. Following the play, the offensive team will be given the option to accept the 5-yard penalty, or take the result of the “free play”. In the event that an inadvertent whistle is blown and the play is stopped, the down will be played again. However, if contact with an offensive player is made prior to the snap, the play will be whistled dead.
All other rules and regulations in the NFHS rule book regarding penalties will remain unchanged.